Staff AI Use Policy

What's in the policy

1. Purpose
2. Scope — all S2 employees, contractors, interns, volunteers, in every role
3. Guiding Commitments — six commitments staff use is judged against
4. Approved Uses by function — instructional, administrative and operational, leadership and strategic
5. Strict Limits on Student-Facing Use — grading, feedback, communication, counseling
6. Restricted and Prohibited Uses
7. Data Privacy, FERPA, and NY Ed Law 2-d
8. Disclosure and Attribution
9. Professional Judgment and Accountability
10. Approved Tools — points to the sidecar Tools List
11. Training and Onboarding
12. Concerns, Incidents, and Reporting
13. Connection to Broader S2 AI Strategy
14. Policy Review
15. Acknowledgment

The strict positions

The policy is deliberately strict in a small number of places. Worth knowing these by heart:

• AI may not assign final grades. Final grades are determined by the teacher of record.
• Student-facing written feedback must be authored or substantively reviewed by the teacher. AI may suggest language; the teacher decides what is said.
• AI detection tools may not be the sole basis for any disciplinary or academic finding regarding student AI use.
• AI is not used for counseling, wellness, safety, or child-protective matters. Trained humans, established protocols.
• Communication sent under a staff member's name must be reviewed by that staff member before sending.

What you can't put into a non-approved tool

The privacy floor. Never enter these into any tool that isn't on the Tier A list:

• Student names paired with grades, evaluations, IEP/504 information, attendance, discipline, health, or family information
• Employee personnel files, evaluations, compensation, or medical information
• Family financial information, tuition records, financial aid details
• Internal financials, donor records, confidential board materials
• Passwords, credentials, security information

→ Open the Approved AI Tools List to see which tools clear the bar.