Approved AI Tools List
The tools S2 staff may use, organized by tier. Updated more frequently than the Staff AI Use Policy itself as tools and contracts change.
The full list
This page summarizes the list. The full document is the source of truth. If a tool you want isn't listed, submit it to the AI policy contact.
Read the full Approved AI Tools List →Opens in Google Docs. Requires an S2 Google account.
The tiers
| Tier | What it means | Examples |
|---|---|---|
| Tier A | Approved for confidential and student information. DPA in place, no model training, school-managed. | Claude for Work (pending plan confirmation), Gemini in Workspace for Education |
| Tier B | Approved for de-identified or non-confidential use only. | Free ChatGPT, free Claude, consumer Gemini, Zoom Companion (meeting notes; it alerts all attendees) |
| Under Eval | Meet the Tier A bar on paper; need an explicit decision. Requires a named champion, a defined use case, and a time-boxed pilot. | None currently under evaluation. |
| Tier C | Restricted or prohibited. | AI detection tools, voice clones, deepfake generators — and any tool not on the list |
AI features inside software you already use
Many tools we already use have added AI features (Google Workspace, Microsoft Copilot, Canva Magic Write, Zoom AI Companion, Otter.ai). Treat each AI feature as a separate decision: covered by a school data privacy agreement → Tier A; on a personal or free account → Tier B at best. If meeting transcription or note-taking AI runs in a meeting, participants must be notified per S2 guidance.
The default rule
Adding a tool
To request approval for a new AI tool, or to change the tier of an existing one, submit a brief request including: tool name, intended use case, who would use it, what data would be entered, and any privacy or licensing information available. Decisions typically within two weeks.