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Summer Kickoff — Facilitator Notes

Open this on your second screen. The slide deck is your projector; this is your run-of-show with the private reads, demo pre-flight, and watch-fors. Time stamps assume a clean 12:45 start.

Two-screen setup: Projector → slide deck running fullscreen (press F). Your laptop → this page. Press S inside the slide deck to open a popup speaker view if you prefer the deck's built-in speaker mode.

Pre-flight (10 minutes before)

  1. Open Claude Desktop. Sign in to S2 account.
  2. Open Cowork. Sign in to S2 account.
  3. Download the Bayside demo assets to your desktop:
    • lice-email-original.html
    • field-day-budget.csv
    • back-to-school-night-deck.html
    • ms-patel-CLAUDE.md
  4. Open the live poll control panel (poll-control.html) and the projector view (poll-present.html). Pin both. Have teachers open the join URL (poll.html) on their phones at the start.
  5. Open the AI Studio site, ready to show live (Level 4).
  6. Open your My Harness daily brief inbox (Level 5).
  7. Pre-test the "how AI fails" prompt on the exact model you'll demo (Block 4 close).
  8. Slide deck open on projector. Press F for fullscreen. Press T to start the timer when you begin.
  9. Pre-survey results loaded on this page (paste below).
  10. Three report-out pairs pre-selected (write the names here):
    • Pair 1 (one math teacher): __________
    • Pair 2 (one ELA teacher): __________
    • Pair 3 (one Pre-K–5 teacher): __________

Block 1 · Welcome 0:00 — 0:10

Opening poll, why this session, format expectations.

Pace10 min

Watch-fors

  • Don't preamble. Start with the title slide, name yourself, move.
  • The two real-world failure examples (airline + lawyer) earn the room's trust early. Stay specific.
  • The live word-cloud poll is the only live audience moment in this block. Push the one-word question from poll-control.html; read three answers out loud as they land on poll-present.html.
  • Set the "laptops closed" rule explicitly. Don't apologize for it.

Block 2 · Under the hood 0:10 — 0:20

Five fast beats on how LLMs work + the permission-to-be-skeptical moment.

Pace2 min per beat + 90 sec skeptic

Watch-fors

  • Resist depth. Each beat is 90–120 seconds. You will want to go deeper. Don't.
  • The "King − man + woman = queen" example is the canonical analogy for embeddings. Use it.
  • The skeptic slide is the most important slide in this block. Land it without defensiveness.
  • Specifically: "cognitive development of students" and "replacement of teacher judgment" are the two phrases skeptics need to hear named out loud.

Block 3 · Policy in practice 0:20 — 0:35

The strict positions, grade-band postures, privacy red lines.

Pace15 min

Watch-fors

  • Frame at the top: "the policy is set. This block is operational, not consultative."
  • Read the five strict positions slowly. The room needs to hear them.
  • Privacy red lines: this is the slide a teacher will remember if they remember only one.
  • If Evan or Monica is in the room, briefly acknowledge their work on the policy here.

Reference to pull up if needed

Block 4 · Five Levels in Action 0:35 — 1:05

The heart of the session. Five demos. 30 minutes. Buffer is thin.

If you fall behind in Block 4

  • Levels 4 and 5 can become "wow demos" instead of live demos. Show, don't drive.
  • Skip the Spanish version of the lice email at Level 1 — narrate it.
  • Pick one of the Level 2 demos (budget OR deck), not both.
  • Closing showcase block (Block 6) can compress from 15 to 10 minutes to recover.

Level 1 · Chat — Bayside lice email ~4 min

Demo checklist:
  • Switch projector to Claude.
  • Drag lice-email-original.html into chat.
  • Prompt: "Tighten this. Calm, factual, action-clear. Under 180 words."
  • Read original aloud (one sentence is enough). Then read cleaned version.
  • Prompt: "Now give me the Spanish version, warm, parent-to-parent."
  • Switch back to slides for Level 2.

Level 2 · AI works with you — Field Day budget OR Brennan deck ~6 min

Demo checklist (pick ONE):
  • Budget path: Drag field-day-budget.csv into Cowork. Ask it to audit. It surfaces 6 errors. Show them.
  • Deck path: Drag back-to-school-night-deck.html into Cowork. Ask it to tighten narrative, fix the math on financial aid slide, harmonize voice. Show before/after.
  • Anchor sentence: "I gave it a file. It opened the file. It modified the file. I pressed every button."

Level 3 · AI knows you — Ms. Patel CLAUDE.md ~5 min

Demo checklist:
  • First: without memory file. Prompt: "Draft a one-paragraph parent email about Davion needing more time on the persuasive essay."
  • Read the generic output.
  • Then: attach ms-patel-CLAUDE.md. Run the same prompt.
  • Read the new output. Listen for the room to laugh / nod at the Otter Question of the Week.
  • Don't explain it. The side-by-side IS the explanation.

Level 4 · Build — the AI Studio site ~4 min

Demo checklist:
  • Switch to the AI Studio site. Click through a page or two they've already used today.
  • The punchline: "the poll on your phones this morning, I built that, I didn't buy it."
  • Honest framing: "This is the ceiling, not the floor. Most of you will not build sites. You should see that the door is open."
  • Do NOT promise teachers they'll build sites next week.

Level 5 · Agents — My Harness brief ~4 min

Demo checklist:
  • Switch to your inbox. Show this morning's brief.
  • Show one or two specific items the agent surfaced.
  • Teacher analog (verbal): an agent that watches attendance, flags students at risk, drafts personalized outreach.
  • Honest framing: "Most agents in 2026 still need more supervision than they save in time. You should see the shape so you recognize it when it arrives."

Closing of Block 4 — How AI fails in 2026 ~3 min

Live demo first, then the five-failure-modes summary slide. Anchors the room back to Block 1's airline/lawyer opener.

Live demo:
  • Type on the projector: "Write a 200-word brief history of school cafeteria lighting standards in American public schools, from 1950 to today. Include specific dates, key reformers, notable studies, and influential federal regulations."
  • It produces a confident, fluent narrative with named researchers, dated studies, and federal regulations.
  • Pick one specific claim and Google it live. It does not exist.
  • Why this and not the old fake-court-case gotcha: current models are trained to refuse fabricated citations, so that demo now fizzles. A narrative ask slips past the refusal and still fabricates.
  • Backup if it hedges: paste a short passage on screen, ask about a character or detail that isn't in it. It fills the gap anyway. Nearly bulletproof.
  • PRE-TEST the morning of, on the exact model you'll demo. If it behaves, go straight to the backup.

Teaching point: it got better at saying "I don't know," which is real progress, but it still fails. The failures are just subtler now.

Block 5 · Pick one + partner 1:05 — 1:15

The pledge

  • Three lines on the pledge card (in the handout you give out).
  • One task. One AI move. One partner.
  • Critical: the calendar move. "Open your calendar right now. Schedule the 15-minute check-in. Before you stand up."

Partner logistics

  • Partners are pre-assigned via the pre-survey, not drawn from "talk to your neighbor."
  • Distributed across subject, grade band, comfort level.
  • Print the partner assignments on the back of each pledge card (or hand a small slip).

Three report-out pairs (pre-selected)

Math, ELA, Pre-K–5. Diversity matters. Going to volunteers means the same three power users will report.

If a pair gets nervous, paraphrase from their pledge card.

Block 6 · Closing showcase 1:15 — 1:30

One honest example (you)

  • ~4 minutes. You are the only demoer for now.
  • Name it plainly: the deck, the Bayside demos, the handout, the site, the poll, all built with AI over a few weeks of evenings.
  • Show one quick piece of how (a prompt, a draft, an edit). Proof, not a victory lap. Keep it to ONE thing.
  • Honest, not boastful. Credibility comes from "I actually did this."
  • When a teacher leader is recruited, this is the slot to hand them.

Where everything lives

  • Project the AI Studio dashboard (index.html). Walk it briefly: prompts, policy, drip, showcase.
  • Say the password out loud: AI@S2Training

Land the close

  • Thank you. Stick around 15 min if you want to try a prompt.
  • End ON time. Do not drag.

After the session

  1. Stop the timer. Note actual end time.
  2. Upload session recording to the Summer Kickoff page (replace the placeholder).
  3. Email the room: link to AI Studio, password, pledge submission form, prompt library.
  4. Collect pledges. 7 days later: send a one-line check-in email ("how's the change going?").
  5. Note what to change before the next building's session.
Facilitator notes · v1 · Last updated June 2026
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